General Description

Management Assistants contribute to the planning, promotion, implementation, and evaluation of AAAI events and activities, most of which are centered on its performance ensembles – African American Choral Ensemble, African American Dance Company, and IU Soul Revue – which are courses in the Department of African American and African Diaspora Studies. This position resides in the AAAI’s Marketing and Communications office, and reports to the Performance Manager.


Terms of Appointment and Compensation

Temporary, $12.50 to $14 per hour; 15 hours per week



  1. Excellent oral and written communication skills
  2. Experience in marketing and promotion, especially of the performing arts
  3. Excellent interpersonal and networking skills
  4. Familiarity with the IU Bloomington campus and a history of engagement with various campus units and student groups
  5. Skill and experience in the use of social media is essential for promotional purposes
  6. Ability to work independently (self-motivated) and as a member of a creative team
  7. Strong sense of organization, particularly in regard to planning events and maintaining records
  8. Excellent computer skills across Mac and PC platforms using MS Office Suite applications, especially Word, Excel, and PowerPoint.


Performance Engagements and Other Required Events

A tentative schedule of performances and other required events is posted at the beginning of each semester. Management assistants are required to be present and on time at all events to which they are assigned, except when excused at the performance manager or AAAI executive director’s discretion.


Promotion Coordinator Responsibilities

The Alumni & Promotion Assistant is a member of the AAAI’s Marketing and Promotions staff. Supervised by the AAAI’s Performance Manger, the Alumni & Promotion Assistant is required to fulfill the following responsibilities.

  1. Participate in planning activities and events that promote AAAI and its ensembles.
  2. Provide material and information that will assist presenters in their efforts to promote the AAAI and its ensembles.
  3. Coordinate and implement distribution of posters, flyers, brochures, and other printed promotional materials.
  4. Submit, retrieve, and update promotional information through all social media.
  5. Maintain updated versions of voice-mail greetings for the marketing office phone line with information on upcoming events or performances.
  6. Maintain updated lists and databases for promotional mailings.
  7. Maintain records of promotional activities.
  8. Work on special projects (such fund raising, recording, and media preservation projects, etc.) as assigned.
  9. Attend and work the door, promotional booths, or tables at concerts and other events.


Application Process (New IU applicants may apply but must be admitted to IU in order to be appointed)

  1. To apply for a position with the AAAI, send letter of application, resume, three references (names, email addresses, and phone numbers only) to the address or email below
  2. After we review your materials, you may be invited to interview.

Send Application To

Charles E. Sykes, Executive Director, African American Arts Institute;

Indiana University is an Equal Opportunity/Affirmative Action Employer committed to excellence through diversity.